Event Agency for Tech Companies: YEP, Gala Dinner & Team Building

Team Building Activities (Icebreakers & Connection)

Tech companies often have a lot of introverted employes, so activities need to be handled delicately to ensure everyone participates without feeling “forced.”

• Tech-Driven Scavenger Hunt: Instead of traditional object hunting, employes use a mobile app to decipher QR codes placed around the event area, solve logic puzzles, or take check-in photos at landmarks as required by the system.
• Hackathon… but for fun: Organize a “Hack” competition for everyday problems. For example: “How do you make the best office coffee without a machine?” or “Building a dream office model with recycled materials.”
• Mobile Escape Room: Rent units that provide puzzle-solving games right at your resort/hotel. This highly stimulates the engineers’ logical thinking and teamwork abilities.
• Office Olympics (Funny Version): Events like: Office chair racing, throwing paper into the trash from a distance, or a typing speed test between teams.

Gala Dinner & Year End Party (Experience & Honor)

This is the time to showcase the company’s “unique essence” thru concept and technology.

• Interactive Activities & Technology AI Photo Booth: Use AI to transform employe images into game characters, superheroes, or event-themed concepts on the spot and print them as souvenirs.
• Interactive Digital Wall: A large LED screen where people can send greetings, images, or vote for award categories directly thru their personal phones in real-time.
• VR Experience Zone: Virtual reality experience area with thrilling games or virtual office exploration.

“Tech-Heavy” Award Category

Instead of traditional awards, name them after professional jargon:

• The Bug Hunter: Award for the most dedicated to product quality.
• The Human Stack Overflow: The person who always has an answer for their colleagues’ questions.
• Fastest Deployment: The person who adapts most quickly to new changes/projects.
• The Silent Architect: Those who quietly contribute behind the scenes.

Specific activities for Startups & SaaS (Goal Alignment)

For SaaS companies or startups, growth and vision are key factors.

Ideas for a company with remote/hybrid employes

Many SaaS companies have employes all over the world, making online connection extremely important:

• Virtual Beer Tasting: Send gift boxes (beer/snacks) directly to employes’ homes and open them together, enjoying the experience via Zoom/Google Meet.
• Online Gaming Tournament: Organize a tournament for Liên Quân, PUBG, or lighter games like Gartic. communication between teams.
• Home Setup Tour: Short video or livestream showcasing the “fancy” home workspaces of tech guys.

A few small notes:

• Gifts (Swag): Techies love practical but “cool” items: mechanical keyboards, ergonomic mice, high-quality hoodies, or vouchers for premium Cloud/SaaS services.
• Music: Tech companies often have very high-quality “in-house bands.” Let them have their moment!
• Detailed timeline template for a Year End Party with 100-200 attendees, designed in a modern style, optimized for tech and SaaS professionals.

CONCEPT: “DECODING 2026: THE NEXT LEVEL”

Main idea: View the old year as an optimized “source code” and the new year as a more powerful “Version Update.”

1. General Information

• Duration: Approximately 4 – 5 hours.
• Location: 4-5 star hotel or modern Rooftop Bar/Event Hall.
• Dress Code: Tech Wear, Futuristic (Silver, White, Black) or brand colors.

2. Detailed Timeline

3. “Wow” factors to make an impression
“Wall of Fails & Wins” area
Instead of just bragging about achievements, have a digital wall (or physical board) where people can stick their most memorable “bugs” or hard-earned lessons. This is highly favored by SaaS startups due to its transparency.

Real-time Voting System
Use tools like Mentimeter or Slido for employes to vote directly for awards such as “Most Impressive Outfit” or “Funniest Person in the Company.” The live number jumping results on the LED screen will create great excitement.

Door Gift

• Charging Cable Bag (Tech Organizer).
• Custom-designed stickers for Macbook/Laptop.
• A vacation voucher or a healthcare package (because SaaS people often work a lot of overtime).

Quick Preparation Checklist (suggested for HR/Admin)

• Network System: Ensure extremely strong Wi-Fi in the lobby (as people will be using their phones to interact a lot).
• Sound/Lighting: Prioritize neon blue/purple lighting to create a technological feel.
• MC Script: The MC needs to understand industry jargon (e.g., know how to use terms like “deploy,” “fix bug,” “scale up,” etc.) to lead more naturally.

List of questions Tech Trivia is divided into multiple levels and topics.
Group 1: History & Giants

• Question: Who is depicted sitting under the apple tree in Apple’s first logo?
  • Answer: Sir Isaac Newton. (Then it was changed to the image of a bitten apple).
• Question: What was Google’s original name?
  • Answer: BackRub. (Meaning the system checks “backlinks” to estimate the importance of the website).
• Question: Which currency did Satoshi Nakamoto mine the first block (Genesis Block) of in 2009?
  • Answer: Bitcoin.
• Question: “Blue Screen of Death” is a “specialty” of which operating system?
  • Answer: Microsoft Windows.

Group 2: Coding & Logic (Geek Culture)

This group is extremely suitable for stirring up the atmosphere among the Dev teams.

• Question: In the programmer’s logic, if the wife says, “Go buy me a bag of bread, and if they have eggs, buy 10,” and the programr brings back 10 bags of bread. Why?
  • Answer: Because there are eggs at the store. (The classic joke about the if…then statement).
• Question: Why do programmers often prefer to work at nite (or use Dark Mode)?
  • Answer: Because light attracts bugs.
• Question: Which programming language has a symbol that is a dragon (or is often compared to a reptile)?
  • Answer: Python (named after the comedy group Monty Python, but the symbol is a snake).
• Question: The number “404” in the “404 Not Found” error was originally believed to be the room number of the room containing the first server, located where?
  • Answer: CERN (European Organization for Nuclear Research).

Group 3: SaaS & AI Trends (The Now & Future)

• Question: In the SaaS model, what does the first “S” stand for?
  • Answer: Software (Software as a Service).
• Question: What company is ChatGPT a product of?
  • Answer: OpenAI.
• Question: What is “The Cloud” in reality? (Funny question)
  • Answer: “Someone else’s computer.”
• Question: In the startup world, what valuation does the term “Unicorn” refer to?
  • Answer: 1 billion USD.

Team 4: Guess the Logo & Brand (Visual Round)

In this section, the MC should display blurred images or partially enlarge the logo on the screen.

• Question: What was the name of Twitter’s old blue bird logo?
  • Answer: Larry (Larry Bird).
• Question: What is the mascot animal of the Linux operating system?
  • Answer: Penguin (Tux).
• Question: Which web browser has an icon that is a fox hugging the globe?
  • Answer: Firefox.

How to organize the game for the most “buzz”:

• Use Kahoot or Quizizz: Everyone uses their phones to scan the QR code on the LED screen.
• Answer directly on the phone. The system automatically calculates who is the fastest and most accurate.
• The background music for Kahoot is very dramatic, it’s perfect for YEP.
• Chia Team “Battle”: Each team (Dev, Marketing, Sales, CS) sends one representative to the stage.
• Whoever rings the bell first gets to answer. Answering incorrectly results in a point deduction or having to drink a “red code” (cocktail).

Rewards: * It should be something a little “powerful” like: “Voucher for 1 hour late arrival,” “Voucher to have 1 bug rejected by QA,” or small high-tech gifts like AirTags or MagSafe power banks.

Customized Trivia question sets that you can adjust to your company’s specific information:
Group 1: “Pain Points” & Office Habits

For everyone, easy to empathize with.

• Question: What was the most frequently heard phrase in your company’s online meetings (Zoom/Meet/Teams) over the past year?
• Suggested answer: “Can everyone see my screen? “Sir/Madam, your microphone isn’t on yet!” “It’s a bit laggy, everyone wait a moment”…
• Question: What is the “national dish” or the “go-to” rice shop that the team orders from the most whenever they’re on a deadline?
• Answer: (Fill in the name of the rice shop/bubble tea shop/noodle shop that the company frequently orders from).
• Question: What is the record for the number of “Notifications” on Slack/Skype/Zalo received by a company member after returning from vacation?
• Answer: (Actual or humorous estimated number).
• Question: Who is the person most frequently “on-site” in the pantry/coffee bar area of the office?
• Answer: (Name of a colleague who snacks a lot or makes coffee).

Group 2: The Story of “Dev & Product” (Technical Inside Jokes)

Exclusively for the engineering block, extremely effective for breaking the ice.

• Question: Which “legendary” bug caused the entire team to work overtime all nite or crashed the system right on a holiday?
• Answer: (Project name or specific error name that everyone remembers).
• Question: In the source code of the product [Product Name], which language accounts for the highest percentage of “loc” (lines of code)?
• Answer: (Java, Python, Javascript…).
• Question: What “mantra” do our Devs often use when QA reports an error but it still runs fine on their machines?
• Answer: “It’s still running normally on my computer!” (It works on my machine!).

Group 3: SaaS & Client Metrics

Suitable for both Sales, Marketing, and CS teams.

• Question: Who/which company was the first customer to use our product?
• Answer: (Name of the company’s historical customer).
• Question: Which feature is most requested by users but is still in the “backlog”?
• Answer: (A feature that customers often request but hasn’t been completed yet).
• Question: What was the target MRR (Monthly Recurring Revenue) figure we achieved in the past month of [X]? (Or an impressive growth milestone).

Group 4: Regarding “Bosses” & Culture

Create closeness between leaders and employes.

• Question: Which icon/emoji does the boss [CEO/CTO’s name] use most often when messaging in the general group?
• Answer: (For example: 👍, 🔥, 🚀…).
• Question: What is the most inspiring (or haunting) catchphrase your boss uses every time they hold a quarterly review meeting?
• Answer: (For example: “Scale up or die”, “The customer is king”, “Go all the way, my dear”…).
• Question: If our company were a character in a Marvel/DC superhero movie, who do you think it would be? (This question can be answered freely by the audience, and the MC will choose the best answer.)

Tips for collecting data for this questionnaire:

• Conduct a secret survey: One week before the event, send out a short survey form (Typeform/Google Form) asking about: “The funniest moment of the year,” “Strange habits of colleagues,” and “Favorite food.”
• Use the company’s “Meme” group: If your company has group chats dedicated to internal memes, get ideas from there. There’s nothing more fun than seeing real-life “memes” brought to the big screen.
• “Internal” Gifts: Instead of physical gifts, use rewards like: “A voucher for lunch with the boss,” “One day of optional remote work,” or “A card to skip difficult tasks for a day.”

Location for implementing the Year End Party (YEP) concept in EDM (Electronic Dance Music) style.
To implement the EDM year-end party concept, three core criteria must be met: an extremely powerful sound and lighting system, a spacious area for dancing (dance floor), and a modern/futuristic style.

Here are suggestions for the coolest places in Ho Chi Minh City and Hanoi for tech and startup enthusiasts:

1. Location for YEP and Team Building events for technology companies and startups in Ho Chi Minh City.
Outdoor & Rooftop Location

The Global City (District 2/Thu Duc): 

• Features: This is the new “hotspot” for grand events. Southeast Asia’s largest water music area is perfect for outdoor EDM stages with thousands of people.
• Suitable for: Large companies looking to organize a music festival-style event.

Zion Sky Lounge & Dining (District 1): 

• Features: Rooftop bar with a direct view of Landmark 81 and the Saigon River. 
• Extremely modern design, LED lighting system, and “nightclub” standard outdoor sound system.
• Suitable for: Startups with 100-200 employes who enjoy luxury and excitement.

Saigon South Marina Club (District 7): 

• Features: Spacious riverside area, with a large lawn and a large hall area. You can comfortably set up an outdoor EDM stage without worrying too much about noise affecting residents.

Indoor Location (Modern & Hi-tech)

GEM Center (District 1): 

• Features: The “cathedral” of technology events. High ceilings, an excellent load-bearing hook system for installing Line Array speaker arrays and shapeshifting LED screens. The column-free space allows for unobstructed views.

White Palace (Phạm Văn Đồng): 

• Features: Minimalist, modern design with a dominant white tone, extremely easy to “set up” colorful lighting in Cyberpunk or Futuristic styles.

Envy Club (District 1): 

• Features: If you want a “pure EDM” party, rent this club in its entirety. Featuring world-class sound systems, LED screens, and aerial silk performances combined with a DJ.

2. Location for YEP and Team Building for tech companies and startups In Hanoi Outdoor & Rooftop Locations

Yen So Park / Gamuda City: 

• Features: Suitable for a Team Building model combined with an EDM Festival. Extremely spacious area for setting up a large stage and technology game stations.

Lotte Hotel Hanoi – Rooftop (Ba Dinh District): 

• Features: 65th floor with a panoramic city view. A classy, modern space suitable for mid-tempo Deep House or EDM nights.

InterContinental Hanoi Westlake (Lakeside Area): 

• Features: Luxurious, yet can host lively parties by West Lake, creating a feeling similar to Pool Parties in Ibiza.

Indoor Venue (Elegant & Large Capacity)

National Convention Center (NCC): 

• Features: The main hall is extremely spacious, suitable for technology corporations with thousands of employes. Strong investment in decoration is needed to reduce the feeling of dryness.

Almaz Convention Center (Vinhomes Riverside): 

• Features: Luxurious, private, modern sound and lighting system. Because it’s located within the Vinhomes complex, the space is very private for “partying” without worrying about noise complaints.

1900 The Theater (Hoan Kiem District): 

• Features: If your company is young and wants a nite of high-energy EDM in the Old Quarter. This is one of the clubs with the best sound system in Vietnam.

Important notes when choosing a venue for an EDM party:

• Noise permit: EDM music is very loud and carries far. If you choose an outdoor venue, make sure the organizing unit has worked with the local authorities regarding playing music after 10 PM.
• Power Consumption: The sound, lighting, and LED screen systems for EDM consume a huge amount of electricity. Please check if the venue has enough capacity or if there is a backup generator.
• “Chill-out” area: The constant EDM music can be tiring for some introverted or older staff. Let’s choose a location with a slightly separate area so people can sit and chat when needed.
• Complementary effects: Ask the venue if they allow the use of smoke machines, confetti cannons, or cold sparks, as these are the “soul” of the Drop moments in EDM music.